• Valid identity document: In order to prove your personal identification, you will need to present your National ID card (DNI), passport, or Foreigners’ ID card (NIE).
• The transferring party’s deed of ownership.

Commonly called a deed of sale, this is the document that contains all the data of the apartment, including the owner of the property.

• Last paid annual IBI/SUMA receipt (Property Tax or Urban Contribution).

You must present the last receipt for payment of the property tax or the urban contribution, although the Notary may ask the owner of the flat to present the last 5 annual receipts.

• Community of owners certificate.

Proof that the seller is up to date in the payment of community expenses. This must be signed by the Administrator-Secretary, and it must have been approved by the Chairperson of the community.

• Ownership of the property and its situation as far as encumbrances are concerned.

This refers to a non-certified extract issued by the Real Estate Registry. It will identify who the current owners of the property are. It will also include any rights that may have been established to the property such as usufruct, use, lease, etc. or any possible encumbrances such as mortgage, embargoes, outstanding tax exposures, easements, etc.

• Certificate of the outstanding mortgage debt.

f the property is encumbered with a mortgage, the seller must submit the last 3 receipts for payment of the loan and, on the day the public deed of sale is signed before a Notary, a certificate of the outstanding mortgage debt or the mortgage cancellation deed if the mortgage has already been cancelled economically but has not yet been registered in the Property Register.
Energy efficiency certificate.

The owner is obliged to submit the official energy efficiency certificate which includes objective information on a property’s energy characteristics. If you wish, we can look after this paperwork for you.

• If you wish, we can look after this paperwork for you.

The energy efficiency certificate is an official document that includes objective information on a property’s energy characteristics. It is calculated by measuring the annual consumption of the energy that is consumed to meet a building’s energy demand under normal conditions of occupation and operation. This takes into account the production of domestic hot water, heating, cooling, lighting and ventilation.<

• Who is required to have such a certificate?

According to Royal Decree 235/2013, of 5 April, as of 1 June 2013, with only a few exceptions, the owner of a property is required to submit this certificate when he or she is selling or renting their property.

• What classification can a property have?

The energy efficiency of a property is measured on a scale that runs from A, the rating granted to the most efficient buildings, to G, the rating granted to less efficient properties.

A document that demonstrates that the property meets the minimum requirements of habitability for human beings, according to criteria relating to salubrity, hygiene, and structural soundness.

Community of owners statutes.

Community rules that regulate, among other aspects, the use and destination of the building, the administration of the community, how the community’s expenses are distributed among the neighbours, agreements as to repairs and renovations of the building, etc.

•  Latest receipts for the property’s supplies: In order to facilitate the changeover of the property’s supplies to the future buyer it is advisable to submit a copy of the water, electricity and gas bills, etc.
• Property blueprint. If the holder of the floor has the blueprint of the property, it is advisable to provide a copy of the layout of the dwelling for easy viewing and for any possible work that the new owner may wish to schedule.
•  Keys. When the public deed of sale is signed, the keys to the property must be handed over to the future buyer.